How to Improve Business Writing Skills by Kimberly Ripley - Updated September 26, Business writing skills are needed in almost any facet of owning or operating a business. Business writing has changed since the cliched style of business letter that was written decades ago, but it does still follow some basic rules. Improve your business writing skills, and you may ultimately improve the success of your business.
Not only is it frustrating and annoying to read, but bad writing can also lead to serious miscommunications, lost opportunities, or even workplace accidents. The point here is that good writing skills are valuable in a number of ways. And, taking time to improve yours could pay significant dividends throughout your career.
The Value of Solid Writing Skills Good writing is essential in the workforce for a number of reasons. Good writing makes you appear more intelligent, credible, and professional. It helps avoid confusion and misinterpretation, build trust and rapport with colleagues, and win clients.
Good writing is especially important because of our increased use of social media. Not only is this embarrassing when it happens to you, but it can also affect your reputation and credibility in the future. Your writing is one of the primary mediums in which you will be judged throughout your life.
The emails, texts, and reports you send on a daily basis are a physical representation, and record, of you.
Over time, these representations build your reputation and impact the relationships you need to thrive in your career. You have to learn to write well. Think Before You Start Writing Before you start writing anything, stop and think about what you want and need to say.
Who is my audience?
What do they need to know? When does this apply, when did this happen, or when do they need to know it by? Where is this happening? Why do they need this information?
How should they use this information?
Save yourself and your reader time by making sure that each email you send is truly necessary and relevant. People are always pressed for time, and they will appreciate your brevity.
It can help to think about how people read. Always keep your reader in mind. Instead, call the person and talk to them directly. Avoid Pretentious Words In writing, your goal is to be clear and direct. Stick with the fifty-cent words.
In the same vein, avoid jargon whenever possible. Jargon often makes you sound pretentious, and it can further alienate your reader. Instead, write the way you talk. Keep it natural and direct. Use the Active Voice Active sentences are direct, bold, and more interesting than passive sentences.
Your writing will improve dramatically if you strive to use active sentences whenever possible. For example, look at the two sentences below: The cat scratched the woman. The woman was scratched by the cat. The first sentence is written in the active voice.
The second sentence is passive. In an active sentence, the subject performs the action of the verb. The golfer hit the ball. The ball was hit by the golfer. In the first sentence, the subject the golfer performs the action hit the ball. Yes, you need to be authentic and to let your voice shine through in your writing.
Chances are, you need your reader to do something:Improve your business writing skills, and you may ultimately improve the success of your business. Practice your business writing skills frequently. It's the only tried and true way to maintain strong command of the English language.
The quality of your business writing can make or break your image. A lot of times, we find it boring and a little too much to waste our time on trying to work on our writing skills. With such hectic schedule and deadlines, no one really seems to be interested at all. Writing is a big part of working in the business world, but a lot of professionals just don’t make it a priority.
So much time and confusion can be saved by proper, clear business writing. Improve your business writing skills with these six tips. Write with an objective in mind Before you write.
How to Write Your Resume Skills SectionBe Concise. Your resume should be a brief and concise assessment of your skill set and experience. Most reviewers will be scanning your resume quickly in order to screenUse Bullet Points. Bullet points are a great way to generate lists that are easy to read.
Use Keywords. With many people applying for the same jobs as you, employers need easy ways to filter candidates. Include Both Hard and Soft Skills. Hard skills are those skills in which can be taught and executed.
There’s no reason to embellish or exaggerate your background. And, taking time to improve yours could pay significant dividends throughout your career. Let’s look at several techniques you can use to improve your business writing skills.
The Value of Solid Writing Skills. Good writing is essential in the workforce for a number of reasons. Improve your email writing skills and you can improve your business. Here are tips that can benefit any sort of worker who handles emails.